CLIENT AREA 2025
LONDON MUSLIM SHOPPING FESTIVAL 2025
CLIENT AREA
Welcome to the London Muslim Shopping Festival, we can’t wait to see you all at the show.
To help you prepare, please ensure you read all of the information below. As always, if you have any questions, let us know, and we’ll be happy to help. Please read the below information and complete your health & safety and declaration form Before 09.00HRS - 09th FEB 2025 - ORDERS FOR EXTRAS TO BE SUBMITTED BY 28TH JAN 2025
This contains everything you need to know about exhibiting at London Muslim Shopping Festival 2025
Breakdown of access times for set up, and opening times for the event.
Contact suppliers directly if you wish to order electricity, WiFi, and furniture. Please note this also includes completing your shell scheme name board form, which must be completed by 28th Jan 2025.
If you wish to purchase a one-off PLI for the show. ExCel require a cover of £2m
TO BE COMPLETED BY ALL EXHIBITORS
Additional forms if you wish to sell food & drink for off-site consumption, or if you would like to sample at London Muslim Shopping Festival. NO FOOD/DRINK WILL BE PERMITTED TO BE SOLD FOR ON-SITE CONSUMPTION.
NOTE
To be completed by all exhibitors. This is a compulsory form and entry onto the site will not be permitted if not completed.
Terms & Conditions for all traders at the event
A folder of assets for your marketing purposes. Don’t forget to tag us!
FOR EXHIBITOR ENQUIRIES
Please contact:
Maelstrom Event Solutions
Tel: +44 (0) 1743 606 744
Email: info@maelstromeventsolutions.co.uk
Please include the company name, stall number and event name when contacting.
EVENT DETAILS
EVENT ADDRESS
Halls S3 - S7
Excel London
Royal Victoria Dock
Western Gateway
E16 1XL
(Use sat nav postcode: E16 1WW for loading/unloading)
EVENT OPENING HOURS
Saturday 22nd February: 10am - 7pm
Sunday 23rd February 10am - 6pm
Set Up/Breakdown
Important:
No open-toe shoes are allowed during setup/breakdown.
No children under 16 in the hall during setup/breakdown. Breakdown will not start until the hall is cleared of children.
Review the exhibitor manual for all other rules.
Key Dates
Friday, 21st Feb
Loading: 14:00–18:30; hall closes at 19:00.
Internal inspection throughout the day; Health & Safety inspection on Saturday at 09:00.
Saturday, 22nd & Sunday, 23rd Feb
Access: 08:00; stands must be ready by 09:30.
Hall closes to exhibitors at 19:00.
Breakdown
Sunday, 23rd Feb: Event closes at 18:00; breakdown starts at ~18:30 once the public has exited. The hall closes at 21:00.
Loading Slots
Book setup/breakdown loading slots via Voyage Control. (Details in exhibitor manual)
Pre-book 21 days before the event.
Doors: S3 - S7.
Notes: Bring your own trolleys, as these are not provided. High-vis jackets are required for all exhibitors.
Car Parking
ExCeL London offers paid on-site parking (2,000+ spaces) beneath the venue. Pay-and-display machines accept cash and cards. Details: www.excel.london/visitor/getting-here
Accommodation
Nearby hotels and serviced apartments are listed at: www.excel.london/visitor/hotels
Pre-Order Catering
Pre-order from hall vendors daily from 9am for queue priority, or order to your stand via ExCeL Hospitality: excellondonhospitality.exhibitorcatering.co.uk
Staff Passes
Each stall receives 5 STAFF PASSES PER EXHIBITOR, valid all days. Do not remove your LANYARD it’s required for hall entry at all times.
Collection Points:
Fri, 21st Feb: Inside the hall near contractor entrance 3 (next to entrance S2).
Sat, 22nd Feb: Contractor entrance 3 (before show opens).
All Other Times: Main ticket desk at hall entrance.
For additional LANYARDS, contact your sales rep in advance - PLEASE DO NOT BE OFFENDED IF THIS REQUEST IS REFUSED
EXHIBITOR MANUAL
This Exhibitor Manual provides a full breakdown to help you prepare for the show.
It also provides all of the rules and regulations, so please do read through all of the information and guidelines carefully.
Please note these guidelines MUST be adhered to.
STAND DETAILS
SHELL SCHEME STANDS
Shell scheme stalls contain the following:
1. Carpet
2. Nameboard - ORDER YOUR NAMEBOARD BY SUBMITTING THE BELOW FORM
https://forms.gle/31yVpcX3CCHAcuuJ8
Please note that electrics, furniture and any further additions must be ordered and paid for separately - please ensure you fill out the forms with your requirements and email them back to the contractors. There is no guarantee that late bookings will be accommodated for.
Further information about your stall:
All stock not on display must be stored neatly.
Any pop-up banners must remain within the confines of your space, and not encroach on the walkways
All staff must remain within the confines of your space in order to keep the walkways clear for guests.
Staff are not permitted to walk around the venue handing out flyers/sweets or any information.
EXHIBITOR ORDER PACK
The exhibitor forms below are to be ordered directly from the supplier. CLICK THE LINKS BELOW FOR FORMS.
PLEASE NOTE, THAT ORDERS MADE AFTER THE 28TH OF JANUARY WILL BE SUBJECT TO A 20% SURCHARGE - The organisers have no control over the fees charged by external contractors. Please ensure your order asap.
WHEN EMAILING FORMS, PLEASE INCLUDE:
Company Name
Stand Number
Show Name (London Muslim Shopping Festival 2025)
A. ORDER POWER
Email completed form A to: pclenshaw@showlite.co.uk
B. ORDER SHELL SCHEME ITEMS
Email completed form B to: pclenshaw@showlite.co.uk
C. FOOD & DRINK SAMPLING FORM
Email completed form E to: info@maelstromeventsolutions.co.uk
D. HACCP FORM (FOR EXHIBITORS SELLING FOOD TO BE CONSUMED OFFSITE)
Email completed form F to: info@maelstromeventsolutions.co.uk
PUBLIC LIABILITY INSURANCE
If you do not have Public Liability Insurance and wish to purchase a one-off PLI with the London Muslim Shopping Festival, please click below. You shall not receive a certificate but will be added to the events policy.
All exhibitors must have Public Liability Insurance to trade at the event.
Orders must be received before 28th Jan 2025 and prices will increase as of the 29th Jan 2025.
INTERIOR SHELL SCHEME DESIGN
If you’d like artwork printed on the inside of your shell please order here. Once purchased, please email your artwork, stall number, company name, and order number to jack@bobcatdigital.co.uk by 10th February 2025. Or call 01908 889049 to discuss your print requirements
FURNITURE HIRE
For furniture, please choose your order from the website and complete the furniture order form below
TERMS AND CONDITIONS OF TRADING
Please ensure you have read and agreed to the terms and conditions, prior to completing the below declaration form.
By signing the declaration form you are agreeing to follow all instructions given and abide by all rules and restrictions put in place by the event.
HEALTH & SAFETY FORMS
FOOD - HEALTH & SAFETY FORM
Please fill out this form if you ARE selling food items onsite - this includes packaged food. ALL FOOD / DRINK TO BE SOLD IS FOR OFF-SITE CONSUMPTION ONLY & CAN ONLY BE SOLD AS MULTI PACKS.
HEALTH & SAFETY DECLARATION FORM
Once you have read & understood the exhibitor manual and completed the relevant exhibitor forms, please complete the Declaration Form below.
NOTE
The declaration form must be completed by all exhibitors. This is a compulsory form and entry onto the site will not be permitted if not completed.
The Management of Health and Safety at Work Regulations requires cooperation and coordination with all parties whilst sharing a workplace. It is a condition of entry into the exhibition that EVERY exhibitor, contractor, subcontractor, supplier and their agents comply with the Health and Safety at Work Act 1974 (HASAWA74) and all other legislation covering the venue. The Exhibitor accepts that it is their legal and moral responsibility to ensure that their own and others health and safety is not put at risk by their actions (or inactions) during London Muslim Shopping Festival 2025. Please complete this form affirming your commitment to co-operation and co-ordination with the Organisers and Venue.
Please contact:
Maelstrom Event Solutions
Tel: +44 (0) 1743 606 744
Email: info@maelstromeventsolutions